Presenting at the Conference

All oral session presenters should submit their presentation by June 13, 2025. Presenters will not be allowed to use their laptops.

Presenters should be present at their conference room at least 10 minutes prior to the beginning of the session.

Presenters should print a short introduction (3-4 lines) that can be used by the session chair to introduce the presenter.

The large number of papers being presented at ITEC requires strict adherence to the time limits for presenting papers. This assures that everyone has a fair chance to present their work and answer questions. It is the job of the session chair to keep time and maintain the schedule. Each paper is allowed 15 minutes for presentation and 5 minutes for questions and answers. Please plan your presentation accordingly.

The following audiovisual equipment will be available in each meeting room for use during the conference: LCD data projector with a laptop computer.

ITEC requires all of its authors to prepare their presentations in electronic format. Microsoft PowerPoint and Adobe Acrobat are the two formats acceptable. Authors will not be allowed to connect their computers to the display projectors. Transferring the projector from one computer to another and back again takes too much time and creates a possibility for computer crashes. As stated above, authors are required to submit their presentations by June 13 and/or bring an electronic copy of their presentation on USB-interfaced memory media to download to the session laptop.

Once you have completed your presentation, name the file utilizing the Oral Session number and the Paper ID (Example: OSx - Paper IDxxxx). Use the button below to upload your presentation. Please upload your presentation by June 13, 2025.

If you are experiencing trouble accessing or submitting the form, please email your presentation as an attachment and include the speaker names, Oral Session Number, and Paper ID in the email text to [email protected]

Papers accepted to a Poster session are published in IEEE Xplore exactly as an oral presentation.

Poster sessions will be held on Wednesday, June 18, from 12 PM - 2 PM, Wednesday, June 18 from 6 PM-8 PM, and Thursday, June 19 from 12 PM - 2 PM each day. During this time, attendees will be browsing the posters and will stop to ask questions and discuss the content.

Presenting authors must remain near their poster to address questions and present their work for the duration of the poster session. They may step away to get lunch but should bring it back to the poster to continue the discussion.

All posters must contain figures and graphics from the submitted paper to illustrate and support their work.

The usable space on each poster board for the poster sessions is approximately 48 inches (122 cm) wide by 36 inches (92 cm) high.

The posters must be created, transported to the conference, and presented by an author or their representative. Poster printing and delivery is available through West Coast Exhibit Services. Please place orders at least 2 weeks in advance.

The posters must be posted at least thirty minutes prior to the respective poster session. Thumbtacks will be provided.

The posters must be removed within one hour of the close of the respective session.

The posters must be created, transported to the conference, and presented by an author or their representative. On site printing is available through West Coast Exhibit Service, although they usually require orders to be placed 4 weeks in advance, they are making an exception for ITEC authors. Please download the order form and be sure to send the form to ALL THREE emails listed.